ProfitMaster Displays · email signature kit2026-11-04For all staff · takes about 5 minutesRev F

Install the new signature

Type your details. Copy. Paste.

Steps 1 and 2 are on the kit page. On your computer, open https://pmd-email-assets.pages.dev/, type your details and press Copy. Then follow Steps 3 and 4 below.

Works in Outlook, Mail and Gmail. Fill in the form, press Copy, then follow the short steps for your app. The logo loads from the web, so it stays sharp and never travels as an attachment.

Step 1 · Your details

Type your details.

Shown in capital letters.

Nothing leaves your device. This page builds the signature in your browser.

Preview

Thanks, the proof is attached.

Step 2 · Copy

Press Copy.

If copying is blocked, select the signature in the preview. Press Ctrl+C on Windows or Cmd+C on a Mac.

Step 3 · Paste

Pick your app and follow the steps.

Outlook on the web and new Outlookoutlook.office.com, new Outlook for Windows, new Outlook for Mac
  1. Open Outlook. Select the gear icon at the top right.
  2. Select Account, then Signatures.
  3. Select Add signature. Type PMD as the name. To replace an old signature, select its pencil icon and delete the old content.
  4. Click in the large box. Press Ctrl+V on Windows or Cmd+V on a Mac.
  5. Tick Set default for new messages and Set default for replies and forwards.
  6. Select Save.

Do not use Insert, Pictures, Inline. That stores the logo inside the signature, which is what broke the old one.

Outlook for Windows (classic)The version with the File menu and the ribbon
  1. Open a new email. On the Message tab, select Signature, then Signatures.
  2. Under Select signature to edit, select New. Type PMD. Select OK.
  3. Click in the Edit signature box. Press Ctrl+V.
  4. Under Choose default signature, pick your PMD email account. Set New messages and Replies/forwards to PMD.
  5. Select OK. Close the open email and start a new one to see the signature.

Another route: select File, Options, Mail, then Signatures.

Outlook for MacThe version with an Outlook menu in the menu bar
  1. If you see a gear icon at the top right, use the Outlook on the web and new Outlook steps above.
  2. Otherwise, on the Outlook menu, select Settings. Under Mail, select Signatures.
  3. Select the + button. Type PMD as the name.
  4. Click in the signature box. Press Cmd+V.
  5. Choose your account. Set the default signature for new messages and for replies and forwards. Close the window.
Mail on MacThe Apple Mail app
  1. Open Mail. Choose Mail in the menu bar, then Settings. Click Signatures.
  2. Select your PMD email account in the left column. Click the + button. Type PMD as the name.
  3. Click in the right-hand pane. Delete the sample text. Press Cmd+V.
  4. If the fonts look wrong, turn off Always match my default message font.
  5. Close the window. In a new message, use the Signature menu to choose PMD. Set it as the default for the account.
Gmail on the webmail.google.com
  1. Open Gmail. Select the gear icon at the top right, then See all settings.
  2. On the General tab, scroll to Signature. Select Create new. Type PMD.
  3. Click in the box. Press Ctrl+V on Windows or Cmd+V on a Mac.
  4. If the logo does not appear, select the picture button in the box. Choose Web Address (URL). Paste the logo address from step 4. Select Insert.
  5. Under Signature defaults, set PMD for new emails and for reply/forward. Select Save Changes at the bottom of the page.
Phone and tablet appsOutlook, Mail and Gmail on iPhone, iPad and Android

Phone apps take the plain-text version. Press Copy plain-text version in step 2 first. If you copy on a computer, email the text to yourself and copy it on the phone.

Outlook for iPhone, iPad and Android

  1. Open Outlook. Select Settings.
  2. Under Mail, select Signature.
  3. Delete the old text, including the "Get Outlook" line. Paste the plain-text version.

Mail on iPhone and iPad

  1. Open Settings. Select Apps, then Mail. On older iOS, select Mail directly.
  2. Under Composing, select Signature.
  3. Delete the old text. Paste the plain-text version. Apple allows text only here.

Gmail app and other apps

  1. Open the app's settings. Find Signature.
  2. Delete the old text. Paste the plain-text version.
Any other appThunderbird, Yahoo, and so on
  1. Open the app's settings. Find Signature or Signatures.
  2. Create a new signature. Paste what you copied.
  3. If the box accepts only text, paste the plain-text version instead.
Step 4 · Check

Send a test to yourself.

If the logo is missing

  1. Look for a bar above the message that says pictures are blocked. Select Download pictures or Show images. Some apps block web pictures until the reader allows them. Your details still show as text.
  2. Wait one minute. Reload the message.
  3. Paste the signature again. Do not use Insert picture or Attach file.
  4. Insert the logo by its web address. Gmail: Web Address (URL). Address: https://pmd-email-assets.pages.dev/pmd-signature-logo-v6.png
  5. Still missing? Tell James Parker. Say which app you use.
Known limitsDark mode and blocked pictures
  • Dark mode. The logo is the black brand logo. In dark mode some apps show it dim or hidden. A signature added by the server can switch to the white brand logo. Apps remove the code for that switch when you paste, so pasting cannot do it.
  • Blocked pictures. Some apps hide pictures from the web until the reader allows them. Name, phones, email and address always show as text.
  • Phone apps. They use the plain-text version without a logo.
For IT · Optional

One signature for everyone, with the white logo in dark mode.

Exchange can add the same signature to every outgoing message with a mail flow rule. Because the server adds it, no editor strips the dark-mode code. Microsoft's page confirms the rule accepts HTML, inline CSS, images through the IMG tag and per-user tokens such as display name. It lists limits: server signatures do not appear in Sent Items, images cannot be embedded, and PowerShell allows 5000 characters.

  1. Open the Exchange admin center. Go to Mail flow, then Rules. Add a rule that applies a disclaimer.
  2. Press the button below. Paste the template into the rule. Replace the five names in curly brackets with the user tokens from Microsoft's page.
  3. Send a test to an Apple Mail account and an Outlook account, each in dark mode. Check that the white logo shows.

Not yet tested: whether Exchange keeps the style block that holds the dark-mode switch. IT should test one rule on one mailbox first. Do not paste this template into an app's signature box, because the box removes the switch.

Sources and method

Where the steps come from.

Open the list

Not yet tested in the real app: Outlook for Windows, Outlook for Mac, Mail on Mac, Mail on iPhone, Gmail and the phone apps. Steps for those apps follow the vendor pages above.

Drawing name
Email signature kit
Rev
F
Date
2026-11-04
Drawn by
PMD Graphics